Privacy Policy

Last updated: November 12, 2026

This policy tells you what data SysRound collects, why we collect it and who gets it. It applies to sysround.com. In this policy, "we" means SysRound. If you have a question, email hello@sysround.com.

The data that we collect

• Account. Your email address. We use it to send you a sign-in code and to reply when you write to us.
• Resume. This is optional. If you upload a resume or paste text about your experience, we store the text and the file name. We do not keep the file.
• Rounds. The transcript, the whiteboard, your notes, your code, your scorecard and the feedback. The whiteboard includes photos of paper sketches that you upload.
• Your feedback. Ratings and comments that you give us. This includes the result of a real interview, if you tell us.
• Payments. The pack that you bought, the payment ID and the time. Dodo Payments collects your card details. We do not see or store your card number.
• Invites. Your invite code, and who joined with your invite link.
• Terms. The time when you accepted the terms for each round, and the version of the terms.
• Technical data. Our hosting provider records data about each request, such as the IP address, the browser type and the time. We use it to keep the service secure and to find errors.

Your voice

In a voice round, your browser sends your audio to OpenAI or Google. They use it for the live conversation and to make the transcript. Then they discard it. We never store your audio. We do not make voiceprints. We do not analyze your face, your emotions or your accent.

How we use your data

• To run your rounds, grade them and show you your history and scorecards.
• To read your resume, if you upload one, so that the interviewer can suggest a question and a level.
• To sign you in and to keep your account secure.
• To count your rounds and to process payments and invites.
• To answer your emails.
• To improve the interviewer and the grader, but only for rounds where you agreed to this. You agree separately for each round. People who help us check the grader can read those rounds.

We do not use your data for advertising. We do not use your scores to make decisions about you.

Who gets your data

We use these service providers to run SysRound. Each one gets only the data that it needs for its task.

• Cloudflare hosts the website and stores files.
• Neon hosts our database and runs sign-in. It sends the email with your sign-in code.
• OpenAI and Google run the AI models. These models are the interviewer, the transcript, the grader and the resume reader.
• Dodo Payments is our merchant of record. Dodo processes your payment and handles sales tax and VAT. Dodo's privacy policy also applies to your payment data.

We do not sell or rent your data. We do not give it to advertisers or data brokers. We give data to other people only if the law requires it.

If you share a scorecard, anyone with the link can see it. You can stop sharing at any time. Then the link stops working.

Cookies

We use only the cookies that the site needs to work. A sign-in cookie keeps you signed in. If you open an invite link, a cookie keeps the invite code for 30 days. We do not use cookies for advertising or analytics.

How long we keep your data

We keep your account and your rounds until you ask us to delete them. When you ask, we delete your account and your rounds within 30 days. We keep payment records for as long as tax law requires.

Your rights

You can ask us to:

• Send you a copy of your data.
• Correct data that is wrong.
• Delete your account and your data.
• Stop the use of your rounds to improve the service.

Send the request to hello@sysround.com from the email address of your account. Then we know that the request comes from you. Where you live can give you more rights. Examples are the GDPR in the EU and the UK, and the CCPA in California. We respect these rights.

Security

All traffic to SysRound uses HTTPS. Only your account can open your rounds. No system is fully secure. If a breach affects your data, we will tell you.

Children

SysRound is for people who are 18 or older. We do not knowingly collect data from children. If you think that a child gave us data, email us. We will delete it.

Where we process data

Our service providers can process your data in the United States and in other countries.

Changes to this policy

When we change this policy, we change the date at the top of this page. If a change is important, we tell you by email or on the site.

Contact

Email hello@sysround.com with any question about your data. Also read our terms and guidelines and our contact page.